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Managing and Finding Files Segregate current and completed work One way to simplify your storage system is to remove completed work, either by archiving it to an offline storage medium (a backup tape or recordable CD, for example) or by moving it to an archival subfolder. It s also an excellent idea to compress archived documents; even a huge hard disk eventually fills to capacity. For information about using file compression, see Maximizing Storage Space with NTFS Compression and Compressed (Zipped) Folders, page 626. Store like with like Restricting folders to a single document type (or predominantly one type) allows you to take advantage of Windows Explorer s new folder templates and makes it easier for you to find documents you need later on. With all of your pictures for a given trip or time period in a single folder (and nothing else), for example, it s easy to use the new Filmstrip view and slide show feature to find the right picture for your newsletter. Avoid flat folder structures If you need to put so many subfolders in a folder that you can t see all of them at a glance in the Folders bar, consider creating an alphabetic menu, like the one shown in Figure 17-1.

Exercise 5: Configure a GPO for Software Deployment (Publish)

Use shortcuts and OLE links instead of multiple document copies If you need to be able to get to the same document from multiple locations, don t create copies of the document. Create shortcuts to it instead. For details, see Creating and Customizing Document Shortcuts, page 623. Similarly, if you need to reuse boilerplate text in multiple documents, use your application s Paste Link command, instead of its normal Paste command. The resulting object linking and embedding (OLE) link stores a pointer in your document to the boilerplate source. If you change the source, all the documents with links to the source are updated automatically.

var types = array .Select(item => item.GetType().Name) .OrderBy(type => type); ObjectDumper.Write(types); } }

In this exercise, you create a GPO and a GPO console for the deployment of the Windows Server 2003 Administration Tools Pack. Then, you add the Adminpak.msi Windows Installer package to the GPO and publish the package.

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You can move and copy files the same way you move and copy text within a document by copying or cutting to the Clipboard and then pasting in a new location. But keep in mind that Windows also provides a wealth of tools that make file transfer even simpler, help you track document statistics, enable you to compress and decompress files, and perform other vital document management tasks.

To configure a GPO for software deployment 1. On Server1, create a GPO in the East OU. Name the GPO East OU Applications. 2. Create a console for the East OU Applications GPO. Name the console East OU Applications GPO. 3. For the East OU Applications GPO, set the Full Control permission for the Admin istrators group to Allow. Clear the Apply Group Policy permission (currently set to Allow) for the Authenticated Users group. Do not set this permission to Deny. 4. Ensure that the East OU Applications GPO applies to the Marketing domain local security group by setting the group s Apply Group Policy permission for the GPO in the East OU Applications Group Policy Object Editor console to Allow. 5. Open the East OU Applications GPO console. In the User Configuration node, in Software Settings, right-click the Software Installation node, click New, and then click Package. 6. In the Open dialog box, in the File Name list, type the UNC path (\\Server1\Applications) to the SDP for the Windows Installer packages (.msi files), and then click Open. 7. Indicate that you want to publish the Adminpak.msi package to users. 8. Right-click the Software Installation extension, and then select Properties. In the Software Installation Properties dialog box, click the Categories tab. In the Catego ries tab, add a new category named Tools Packages. Click OK. 9. In the details pane, right-click the package you just created, and then select Prop erties. In the Administration Tools Pack Properties dialog box, click the Categories tab. Select Tools Packages in the Available Categories list, and then click Select. Click OK. 10. Close and save the East OU Applications GPO console.